TotalCtrl - The all-in-one platform for modern teams

Built-in AI

AI woven into everything

TotalCtrl doesn't bolt AI on as an afterthought. Every app has native intelligence — and the Agents Hub watches your business around the clock.

AI Chat Agent

An embeddable chat widget trained on your Help Center and knowledge — for sales and support. Answers pre-sales and customer questions instantly, streams responses in real time, and hands off to a human (lead or Support ticket) when needed.

Project status reports

AI generates board summaries in seconds — what's on track, what's blocked, where attention is needed — so stakeholders stay informed without interrupting the team.

Support trend analysis

Every hour, the AI analyzes open tickets to surface top issue categories, sentiment trends, and volume spikes. Spot escalating problems before customers notice them.

Receipt & document OCR

Snap a photo of any receipt and AI extracts vendor, amount, and category automatically — expenses filed in seconds, no manual entry needed.

Analytics AI analyst

Ask questions about your data in plain English. The AI writes the SQL, runs it against your workspace, and explains the result — no SQL knowledge required.

Daily Brief agent

Every morning the Daily Brief agent reads your Gmail and Google Calendar, and delivers a structured summary of today's meetings, important emails, and open items — before you open your inbox.

Deal Risk Monitor

A built-in agent that scores every open CRM deal by staleness, activity gap, and proximity to close date. Risky deals surface in the approval inbox before they go cold.

NL Automations

Describe an automation rule in plain English. The AI parses it into a structured trigger-condition-action rule, simulates it against your historical data, and activates it when you confirm.

Prompt Manager

Version control for your AI prompts. Evaluate with LLM-as-judge scoring, sync to GitHub, and serve via API — so your team always uses the right prompt and knows which version works best.

Your choice of provider

Use OpenAI, Anthropic Claude, Google Gemini, or AWS Bedrock. Configure different models per app, or let TotalCtrl's managed profiles handle it automatically.

Standards-grounded writing

Define your glossary, style rules, and tone profiles once in Standards Hub. Every AI writing tool — Creator, Wiki, CCMS, Help Center — uses them as live context automatically, so brand voice stays consistent at scale without manual review.

API intelligence

API Hub analyzes every spec revision, flags breaking changes before they reach production, auto-generates changelogs, and suggests SDK release notes — keeping your developer portal in sync with the code without any manual documentation effort.

Cross-app Workflows

Connected by design

TotalCtrl apps don't just share a login — they share data, events, and context. Here's what that looks like in practice.

Visitor → Customer

Website visitor becomes a paying customer

Website Builder contact form submits → CRM contact created instantly, tagged as "Website lead"

CRM deal created → Calendar booking page sent automatically for a demo call

CRM deal marked Won → Accounting invoice created with deal's products and pricing pre-filled

CRM deal Won → Project Manager project created from template with timeline and tasks pre-populated

Surveys CSAT sent automatically after project milestone → low score alerts the account manager in Agent Inbox

Support → Knowledge

Issue reported, knowledge captured

Support Ticket arrives → AI drafts a reply grounded in Help Center articles in seconds

Agent escalates to Issue Tracker with one click — ticket and issue stay linked

Issue resolved → ticket closes automatically, customer notified with resolution

CSAT Survey fires automatically → low score creates a follow-up task in Project Manager

Ticket conversation → AI drafts a Help Center article so the same question never needs answering twice

API → Docs → Publish

API ships — docs update automatically

API Hub detects a new OpenAPI spec version → breaking changes flagged, changelog drafted by AI, team notified instantly

CCMS authors draft release notes and updated task topics — AI validates every term against Standards Hub in real time

String Manager picks up new error messages and UI copy from the spec, routes them for translation across all supported locales

SDKs regenerated automatically — API Hub publishes the interactive reference portal on your custom domain, versioned and always current

CCMS translations publish to the same portal — one release, all languages, zero manual handoff between teams

AI Agents

AI watches the business while you work

Daily Brief — every morning, reads Gmail + Calendar and delivers a structured briefing of what's important today

Deal Risk Monitor — flags stale deals, overdue close dates, and contact gaps in CRM before they go cold

Anomaly Detection — monitors revenue, ticket volume, and pipeline value for unexpected changes and alerts your team

Stripe payment fails → Signal routing creates a Support ticket and notifies the account manager automatically

Every AI suggestion lands in the Approval Inbox — approve to execute, or dismiss. Full human oversight on every action

Video → Captions → Library

One video, captioned, dubbed, and filed

Creator generates a video from your brief → it lands in Digital Assets automatically, with no export step

One click from the asset starts a Video Hub project → AI transcribes the audio into timed, editable captions

Captions are checked against your subtitle standards — reading speed, line length, timing — before anything ships

AI dubbing voices it in another language, and burn-in bakes the captions into the video itself

Captions, dub, and burned video save back to Digital Assets — into the same folder as the source video

Docs → Training

Your help center becomes a course

Point Course Studio at your Help Center — every article is ingested as grounded knowledge. An API Hub project, a URL, or your own files work too

AI drafts the whole course — outline, lesson content written from your own docs, and quiz questions to check understanding

It arrives as a draft — nothing reaches a learner until someone reviews it and hits publish

Publish to Academy → learners enroll, work through the lessons, and earn a certificate

Course completed or certificate issued → Orchestration picks up the event and drives whatever comes next

Integrations

Connects to the tools you already use

TotalCtrl isn't a walled garden. Native connectors, cloud export, and a growing 200+ app orchestration engine keep your stack in sync.

E-commerce & PIM

Sync your product catalog, orders, and inventory directly into TotalCtrl PIM. One source of truth, published to every storefront automatically.

Shopify Magento BigCommerce

Cloud Storage Export

Export any file, document, digital asset, or content directly to your cloud storage with one click. Your files, where you need them.

Google Drive Dropbox

Enterprise & Monitoring

Push platform events, audit logs, and metrics to your observability stack. Keep your security and ops teams in the loop automatically.

Splunk Datadog Contentful

Dev Tools & Messaging

Link pull requests and commits to issues, get Slack notifications for ticket and project events, and close issues from commit messages automatically.

GitHub GitLab Slack

Docs & Localization

API Hub and String Manager both sync bidirectionally with GitHub — import OpenAPI specs and string files automatically, push approved translations back on merge.

GitHub OpenAPI XLIFF / TBX

AI Providers

Bring your own API keys or use TotalCtrl's managed profiles. Configure a different model per app, or set a single default for the whole workspace.

OpenAI Anthropic Gemini AWS Bedrock

Payments & Finance

Accept payments via Stripe on invoices, sync bank transactions via Plaid for accounting, and import PayPal transactions.

Stripe Plaid PayPal

Orchestration

Connect 200+ apps with a visual workflow builder

TotalCtrl Orchestration is a no-code automation engine that connects across your stack. Trigger workflows from TotalCtrl events, transform data, and route it across hundreds of apps — with real branching logic, not just straight-line steps.

Filters Routers & branching Loops & iterators Scheduled delays Retries & error handling

Salesforce HubSpot Stripe Jira Zendesk Twilio Mailchimp Notion Airtable Klaviyo Intercom + 189 more

Learn more

Platform

Everything your team needs. Nothing you don't.

One subscription covers every feature and every app — safe, secure, and ready to scale with your team.

Plans for every team size

Start free as a solo user and scale to a full team. Business plans include unlimited seats — no per-user fees, ever.

SSO — SAML & OIDC

Connect your identity provider (Okta, Azure AD, Google Workspace, and more) for one-click sign-in.

AI across every app

Bring your own API keys or use TotalCtrl's managed AI. Works with OpenAI, Anthropic, Gemini, and Bedrock.

Full REST API

Every app exposes a scoped REST API. Bearer-token auth, standard JSON envelopes, full CRUD on contacts, deals, tickets, prompts, tasks, and more.

Webhooks

Subscribe to any platform event — deal won, ticket resolved, invoice paid, survey submitted — and push real-time payloads to Zapier, Make, Slack, or your own endpoints.

MCP Server

Native Model Context Protocol server exposes TotalCtrl tools (read contacts, create tasks, fetch prompt versions, run analytics queries) to any MCP-compatible AI agent or IDE.

200+ App Orchestration

Visual no-code workflow builder connecting TotalCtrl to Salesforce, Slack, Stripe, HubSpot, Jira, and 195+ more apps — with filters, branching routers, loops, scheduled delays, and per-step retries.

Cloud export

Export files, documents, and assets to Google Drive or Dropbox with a single click.

Full audit log

Every action tracked with user, timestamp, and context. Stay compliant and know exactly what happened.

Multi-language support

The Help Center and platform support multiple locales so you can serve a global customer base without extra tools.

Private-label ready

Your logo, your domain, your colors. Remove TotalCtrl branding for a seamless experience under your own brand.

Custom domain + SSL

Use your own domain (app.yourcompany.com) or a free subdomain. SSL provisioned automatically.

Smart notifications

Per-user notification preferences across every app. Email, in-app, and configurable per channel.

Embeddable AI chat widget

Drop an AI Chat Agent onto any page with one script tag — for sales and support. Backed by your own knowledge base, no code required.

Pricing

Simple, transparent pricing

Start free and scale as your team grows. Every plan includes access to all 30+ apps — no add-ons, no hidden fees.

Individual

Free

for 1 user · no credit card needed

All 30+ apps included
1 user
500 AI Units/month
100 Voice Notes/month
500 assets
Unlimited tables

Get started — it's free

What’s included	Individual	Business
Core
Users	1	Unlimited
File Transfer — max file size	500 MB	5 GB
File Transfer — max transfer size	5 GB	10 GB
AI
AI Units (per month)	500	2.5k
AI Chat Agent conversations (per month)	500	5k
Content & media
Voice Notes (per month)	100	500
Voice note audio retention	168	168
Video Hub transcriptions (per month)	10	100
Audio dubbing (minutes, per month)	10	100
Subtitle burn-in (minutes, per month)	10	100
Video compositions (minutes, per month)	Unlimited	Unlimited
Spoken audio (minutes, per month)	Unlimited	Unlimited
Digital Assets stored	500	1k
Asset deliveries (per month)	5k	50k
CCMS projects	5	25
Academy courses	5	25
Data tables	Unlimited	Unlimited
Rows per data table	Unlimited	Unlimited
Data table rows	Unlimited	Unlimited
Web & analytics
Website page visits (per month)	10k	100k
Web Analytics projects	1	3
Web Analytics events (per month)	10k	100k
Web Analytics retention (days)	30	90
Session Replay recordings (per month)	5k	50k
Session Replay retention (days)	30	90
Accessibility projects	2	5
Accessibility scans (per month)	4	10
PDF accessibility checks (per month)	5	100
Sales & delivery
Documents signed (per month)	2	15
Engage monthly active users (per month)	Unlimited	Unlimited
RFP pursuits (per month)	Unlimited	Unlimited
RFP pursuits open at once	1	Unlimited
RFP questions extracted (per month)	Unlimited	Unlimited
RFP answers in the library	100	Unlimited
PIM products	500	Unlimited
PIM SKUs	Unlimited	Unlimited

Run your whole
[]
in one connected platform.

Describe your goal — we’ll map the apps

Everything in one place

Sales & Success

Customer Support

Project Management

Content & Marketing

Finance & Commerce

Data & Analytics

AI & Automation

Developer Tools

Product Management

E-sign & Compliance

People

Personal Tools

Learning & Development

AI woven into everything

Connected by design

Connects to the tools you already use

Everything your team needs. Nothing you don't.

Simple, transparent pricing

Ready to take total control?

Run your whole[]in one connected platform.

Describe your goal — we’ll map the apps

Everything in one place

Sales & Success

Customer Support

Project Management

Content & Marketing

Finance & Commerce

Data & Analytics

AI & Automation

Developer Tools

Product Management

E-sign & Compliance

People

Personal Tools

Learning & Development

AI woven into everything

Connected by design

Connects to the tools you already use

Everything your team needs. Nothing you don't.

Simple, transparent pricing

Ready to take total control?

Run your whole
[]
in one connected platform.