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Otter.ai TotalCtrl Notes

If you use Otter.ai, you'll love TotalCtrl.

Your team's collective knowledge, organized.

Otter.ai transcribes meetings into yet another silo. TotalCtrl's Notes transcribe and summarise too — and live beside the CRM, projects, and tasks where those decisions actually need to land.

Start free — all apps included
Everything Otter.ai does — and more

Notes, included in every plan

Color-coded Notebooks
Create color-coded notebooks organized by project, team, or topic. Scoped to individual users or shared across the whole workspace.
Rich Text Editor
Format notes with headings, lists, code blocks, and inline styling. Write clearly, read easily — without fighting a complex editor.
Tags & Full-text Search
Tag notes for instant filtering. Full-text search finds any note across all notebooks in milliseconds.
Pin & Trash/Restore
Pin important notes to the top. Move notes to trash and restore them anytime — nothing is permanently lost by accident.
Share with Workspace Users
Share any note with specific workspace users or make it visible to everyone on the team. Collaborate on shared notes in real time.
Personal & Team Scope
Keep personal notes completely private, or share them with the team with one toggle. You decide what's yours and what's shared.

See the full Notes page

Why switch

It's not just a Otter.ai replacement

One subscription, 30+ apps
Stop stitching together a dozen point tools. Notes is one of 30+ apps you get on every plan — no add-ons, no per-seat surprises.
Your data, actually connected
Everything shares one dataset, so work flows automatically — a won deal opens a project, logged hours become an invoice, a ticket pulls from your help center.
AI woven throughout
Drafting, summarizing, and search powered by AI across every app — not a bolt-on you pay extra for.

Also replaces: Granola

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