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Notion TotalCtrl Wiki

If you use Notion, you'll love TotalCtrl.

Your team's internal knowledge, organized and searchable.

Notion is a lovely blank canvas — and then you still need a CRM, a help desk, projects, and ten integrations. TotalCtrl's Wiki gives you the structured docs and knowledge base, with the actual business apps already attached.

Start free — all apps included

Wiki, included in every plan

Spaces & Nested Pages
Organize content into department-level spaces (Engineering, Marketing, HR) with unlimited nested page hierarchies. Role-based access controls who can read or edit each space.
Rich Text Editor
Write with headings, tables, code blocks, task lists, images, and embedded files. Add Confluence-style callout panels (info, note, warning, success), collapsible expand sections, and an auto-generated table of contents — content looks professional without any formatting work.
AI Q&A Over Your Wiki
Ask any question in plain English and the AI searches your wiki using semantic (RAG/pgvector) search to find the answer. Get the right section, not just the right page.
Knowledge Graph Visualization
View how pages link to each other in an interactive D3.js graph. Spot orphan pages, find related content, and understand the structure of your knowledge base at a glance.
Synced Blocks
Write a block once and embed it across multiple pages. Edit the source and it propagates everywhere — perfect for standard disclaimers, team contacts, or process steps.
Confluence Import
Import a Confluence ZIP export and your spaces, pages, and structure migrate automatically. Switch without starting over.
Page Verification Badges
Mark pages as verified and up to date. Team members can trust verified content and know when a page is due for review.
Built-in Templates
10+ page templates included: meeting notes, runbook, RFC, post-mortem, decision log, 1:1 notes, team handbook, onboarding guide, and more. Start from the right structure every time.
Version History & Restore
Every edit is versioned with author and timestamp. Restore any previous version with one click — nothing is ever permanently lost.

See the full Wiki page

Why switch

It's not just a Notion replacement

One subscription, 30+ apps
Stop stitching together a dozen point tools. Wiki is one of 30+ apps you get on every plan — no add-ons, no per-seat surprises.
Your data, actually connected
Everything shares one dataset, so work flows automatically — a won deal opens a project, logged hours become an invoice, a ticket pulls from your help center.
AI woven throughout
Drafting, summarizing, and search powered by AI across every app — not a bolt-on you pay extra for.

Also replaces: Confluence

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